5 Post-Mortem Meeting Agenda Templates To Enhance Performance

Gain efficiency, learn from mistakes and drive better project results with these meeting agenda templates

Fellow app
5 min readMar 1, 2024

Post-mortem meetings are essential for the development and success of a team because they offer a structured setting for introspection and analysis following the conclusion of a project. These sessions give the team members a great chance to evaluate their performance and pinpoint opportunities for growth while also identifying the team’s strengths and flaws.

Teams obtain important insights that guide future decision-making and promote continuous development by analyzing what worked well and what could have been done better. Post-mortem sessions also help the team develop a culture of learning by promoting cooperation, open communication, and information sharing.

Here are 5 post-mortem meeting agenda templates to help your team improve their abilities, procedures, and results by utilizing lessons learnt through open communication and constructive criticism:

  1. Post-Mortem Meeting Agenda Template
  2. Ross Mayfield: Product Pre-Mortem Meeting Template
  3. Project Retrospective Meeting Agenda Template
  4. Project Review Meeting Agenda Template
  5. Group Decision-Making Matrix

🌟 Pro Tip: try our meeting agenda app to create, customize, and save your own templates.

Post-Mortem Meeting Agenda Template

  • 💡 Reminder — Please come to the meeting with your filled out post-mortem questionnaire.
  • ✍️ Recap of the project [15 min] — A brief synopsis of the initial expectations and deliverables of our project.
  • 🔄 Recap of the outcome [15 min] — Identify what went well and differently from the anticipated workflow.
  • 💭 Stakeholder input [15 min] — Team members and clients will have the floor to share their perspective on why things went the way they did.
  • Action items — What came out of this meeting? What are your next steps?

Ross Mayfield: Product Pre-Mortem Meeting Template

  • 💬 Summary — Who, What, When, Where, and Why of the project.
  • ⚠️ Team risk — Does the product team have the needed skills and expertise? Are there dependencies with other stakeholders?
  • 💻 Technology risk — What is our platform dependency over time? How does our existing architecture inhibit development?
  • 🛠 Product risk — Do we deeply understand the customer problem? Have we prioritized requirements?
  • 👥 Market risk — Does distribution have direct, platform, and channel dependencies? Do we have evidence of demand?
  • ✍️ Lesson from failure — Describe how you managed your dependencies and mitigated your risks. Write to your future self what you learned from this failure.

Project Retrospective Meeting Agenda Template

  • Quick overview — Project timeline, budget used, and major events.
  • Learnings — Share what you learned during the project.
  • Things that worked — What should we continue doing / do again for projects where we collaborate?
  • Opportunities — What is one thing that could be done differently next time?
  • Action items — What came out of this meeting? What are your next steps?
  • Notepad — Anything else to write down?

Project Review Meeting Agenda Template

  • Initial expectations — A brief summary of initial expectations, timelines, and deliverables.
  • Project recap — What went well? How would you describe the project outcomes?
  • Unexpected roadblocks — What obstacles and challenges did you face during the implementation of this project?
  • Learnings — What did these roadblocks teach us? What can be done differently next time?
  • Stakeholder feedback — Team members, clients and/or stakeholders share their insights and feedback on the project.
  • Next Steps — What came out of this meeting? What are the key insights from this Project Review?

Group Decision-Making Matrix

  • ⚙️ Alternatives — Identify all the options you are currently deciding between.
  • 🤔 Considerations — List all the important considerations that factor into your final decision.
  • 📜 Decision matrix — Create a table with your alternatives on the Y-axis and considerations on the X-axis.
  • ⚖️ Weight — Discuss the importance and rank the factors on a scale of 1–5 (5 meaning the most important factor). Then, multiply the weight by each consideration.
  • 📈 Total score — Add up all of the considerations for each alternative.
  • Next steps — What came out of this meeting? What are the next steps?

Looking for more meeting agenda templates?

Check out these other articles:

Or view the entire Fellow meeting template library on our website. In Fellow, the free templates are 100% customizable! Each person can add to and collaborate on the agenda. Plus Fellow has built-in automations to automate some aspects of your meeting workflow.



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