Top 15 GTD Apps to Streamline Your Workflow & Maximize Productivity

Let’s dive into the top GTD apps that are changing the way we work and manage tasks.

7 min readDec 20, 2023

Getting Things Done, or GTD for short, is a popular task management system created by productivity consultant David Allen. The methodology is based on a simple truth: The more information bouncing around inside your head, the harder it is to decide what needs attention. As a result, you spend more time thinking about your tasks than actually doing them.

When information piles up in your head, it leads to stress, overwhelm, and uncertainty. These tools not only help in organizing tasks but also in enhancing overall productivity. From simple to-do lists to complex project management, there’s an app for every need.

In this listicle, we explore 15 exceptional GTD apps, each crafted to help you tackle your to-do list with ease and efficiency.

Fellow
Todoist
Asana
Trello
Evernote
Microsoft To-Do
Wunderlist
OmniFocus
TickTick
Things
Nozbe
Remember The Milk
Any.do
Google Keep
Notion

Fellow

Store less meeting information inside your head; use Fellow’s AI Meeting Copilot and all-in-one meeting management software instead.

Fellow is more than just a conventional task management software; it stands out for its specific focus on enhancing the productivity and effectiveness of meetings. This meeting productivity platform is designed to transform how teams interact and collaborate during meetings, making them more structured, efficient, and meaningful. One of the most notable features of Fellow is its integration of AI technology.

Fellow’s AI-generated meeting summary within the notes, highlights the essential details and action items, particularly useful for quick reviews and follow-ups. This feature is handy for those who might still need to attend the meeting or revisit critical points discussed. It also generates AI-powered meeting agendas to keep discussions on track. Fellow’s AI Meeting Copilot meeting assistant can automatically join all meetings, ensuring consistency and ease for users. Fellow AI embeds video recordings and transcripts directly into meeting notes for record-keeping, making it easy to reference past discussions.

Fellow integrates seamlessly with popular calendar and communication tools like Google Calendar, Outlook, Slack, and Microsoft Teams. This integration facilitates easy scheduling, reminders, and follow-ups, making it a versatile tool that fits smoothly into various workflow ecosystems.

Todoist

Todoist stands out for its simplicity and flexibility, allowing users to create tasks and sub-tasks effortlessly. It’s highly customizable, enabling users to set priorities and deadlines, making it easier to focus on what’s important. Plus, its integration with various platforms ensures that you can stay on top of your tasks, no matter where you are.

Asana

Asana is a powerful tool for team collaboration and project management. It enables users to create projects, assign tasks to team members, and set deadlines, all within an intuitive interface. The app’s ability to track progress and facilitate team communication makes it a favorite among professionals for managing complex projects.

Trello

Trello’s card-based system offers a unique and visual way of organizing tasks and projects. Each card can be moved across different boards, making it perfect for tracking the progress of tasks. Its flexibility and ease of use make it suitable for everything from planning a personal event to managing a team project.

Evernote

Evernote goes beyond simple note-taking. It allows users to capture and organize ideas, create checklists, and even store articles and web pages for future reference. Its powerful search feature ensures that no idea ever gets lost in the shuffle, making it an ideal tool for research and information management.

Microsoft To Do

Integrated seamlessly with Microsoft’s Office suite, Microsoft To Do is particularly useful for those embedded in the Microsoft ecosystem. It allows for easy creation and tracking of tasks, with features like shared to-do lists and personal day planners, enhancing both individual and collaborative productivity.

Wunderlist

Despite its planned phase-out, Wunderlist continues to be popular for its user-friendly design and robust features. It’s excellent for managing daily tasks and allows users to set reminders, due dates, and assign tasks, ensuring nothing gets missed. Its simple interface makes it a great choice for personal task management.

OmniFocus

Exclusive to Apple devices, OmniFocus is designed for power users with its comprehensive task management features. It offers detailed task categorization, powerful search and filter tools, and customizable views, making it ideal for those who need a robust system to manage complex workflows.

TickTick

TickTick stands out with its built-in Pomodoro timer and habit tracker, which help users focus and form productive habits. The app also offers traditional task management features like setting reminders and creating checklists, making it a comprehensive tool for personal productivity.

Things

Things is another Apple-exclusive app that wins users over with its clean and intuitive design. It allows for detailed task management, project planning, and setting milestones. Its calendar integration and powerful tagging system make it easy to organize and prioritize tasks effectively.

Nozbe

Nozbe offers a blend of simplicity and functionality, making it ideal for both individual and team use. It allows for easy task creation, project management, and collaboration with team members. The app’s integration with popular tools like Evernote and Dropbox enhances its utility.

Remember The Milk

Remember The Milk is known for its straightforward yet powerful task management capabilities. It allows users to manage tasks from various devices, set reminders, and integrate with other tools, ensuring that managing and completing tasks is a breeze.

Any.do

Any.do is celebrated for its sleek design and ease of use. It combines tasks, calendar, reminders, and a daily planner in one place, making it a one-stop app for personal organization. Its unique feature of adding tasks via voice, email, or a web interface adds to its convenience.

Google Keep

Google Keep is a simple and effective tool for capturing ideas and organizing tasks. Its seamless integration with other Google services makes it a convenient option for those already in the Google ecosystem. The app’s ability to sync across devices ensures that your notes and tasks are always at your fingertips.

Notion

Notion is more than a task management tool; it’s an all-in-one workspace. It combines notes, tasks, databases, and wikis, offering unparalleled flexibility. Whether for personal use or team collaboration, Notion adapts to your needs, making it an excellent choice for those requiring a versatile productivity tool.

The world of GTD apps offers a diverse range of tools to suit different needs and preferences. From simple task management to comprehensive project planning, these apps provide the functionality to streamline your workflow and enhance productivity. Whether you’re a professional, a student, or just someone looking to organize your personal life, there’s an app on this list that can cater to your requirements. Explore these tools and find the perfect ally in your quest to master the art of getting things done.

Fellow is the top rated meeting productivity solution with AI capabilities that helps organizations like Shopify, HubSpot, Aledade and Vidyard build better meeting habits and create meaningful change in everyone’s meeting behavior. Meet your meeting potential! Try Fellow for free.